Baseball West Island
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Quickstart

  1. Install TeamLinkt on your mobile device
  2. Make sure you see your team. If you do not see your team, reach out to bwi-registrar@baseballwestisland.com to get it fixed.
  3. Add all team coaches and co-managers as team admins (if they aren’t already).
  4. Once the registrar imports your team roster, review it for any problems and help parents to get access as needed. You should be able to add any additional player contacts as needed.
  5. Enter the away games (see “Entering Away Games” below)
  6. Review practices to make sure that they do not clash with away games you entered, but don’t reschedule them yourself (see “Scheduling and rescheduling”)
  7. Review “Do’s and Don'ts” below

Entering Away Games

The BWI scheduler will take care of entering home games and practices into your schedule, but it is your responsibility to enter all away games.

  1. Open the official league schedule
  2. Select “Category” (e.g. “9U-B”) and then select your team under “Teams”
  3. You can either go by week-by-week or choose “All games” under “Schedule Navigation”
  4. In the TeamLinkt app, select the calendar and use “+” to create a new event
  5. If the opponent isn’t listed, create a new one using the same naming scheme (e.g. “9U NDG Foo Fighters”)
  6. To create a new away location, use the list of parks on the LSL site as reference

Scheduling and rescheduling

All official practices and home games need to be scheduled centrally by the BWI scheduler. Do not self-schedule any practices on official BWI fields, because you will likely find that another team is already using the field at that time.

Rescheduling practices
  1. Email bwi-scheduler@baseballwestisland.com
  2. Clearly mention the team level and name (“9U Expos”) in the subject
  3. Describe which practice (date, time) needs to be moved or added
Rescheduling Home games
  1. Email bwi-scheduler@baseballwestisland.com, and CC the visiting team coaches (see the “Bottin des Entraineurs” document to get their contact info)
  2. Clearly mention the official game number in the subject (e.g. “Rescheduling game 1234”)
  3. The scheduler should email back with several dates that work for both teams
  4. Continue until a suitable rain-out game date is established and confirmed by the scheduler; the scheduler will also follow up with the league to get it on the official LSL schedule
Rescheduling Away games

It is the responsibility of the away team to reach out to you, but you may need to follow up if nothing is happening for a few days after the game is cancelled. All games are supposed to be rescheduled within 2 weeks of the original game date, unless there are extenuating circumstances (e.g. the team has a tournament).

Do’s and Don'ts

  • DO communicate with parents and players using the “Email” functionality in TeamLinkt. You can also use the “Chat” option for quick updates.
  • DO self-cancel practices if you need to (for rain, attendance, etc reasons). To cancel a practice, select that practice, go to “Edit” and change the status to “Cancelled”. Dorval practices may be cancelled by the scheduler if the city officially closes their fields.
  • DON’T self-cancel HOME games, because this needs to be done by the scheduler. Your coaches should have their own set of instructions on how to properly cancel a home game.
  • DO self-cancel AWAY games once the other team notifies you that a game is cancelled.
  • DON’T reschedule any existing practices or create new practices if they use official BWI baseball fields. See “Scheduling and Rescheduling” for details.
  • DO create social team events (e.g. pizza lunches) or practices for running/fielding drills if they use public parks, disused school fields, or someone’s backyard.
  • DO use the TeamLinkt chat functionality to contact other BWI teams as needed, for example when looking for call-ups (see under the “League” tab in “Chat”).

Batting practices at the Sarto Batting Cage

We have a batting cage at the Sarto-Desnoyers batting field that is available exclusively to BWI.

Availability

If you aren't already using Sarto-Desnoyers for your practices, the cage is available at the following times:

  • Monday-Friday : 5PM-6:20PM
  • Saturday : 3PM-8PM
  • Sunday : 1PM-8PM

If you are a 11U team with practices at Sarto, the cage is available to you during your regular scheduled practice times.

Using before games at the Sarto field

If there is a game taking place at the Sarto field, please make sure that your players are not disruptive to the teams preparing for the game. You must complete your batting practice and leave 10 minutes before the game starts.

Reserving

Please request a regular weekly slot for your team by emailing bwi-scheduler@baseballwestisland.com. If you need to move it some weeks due to a conflict with a game or another practice, we will find an alternative time that works that week.

Accessing the cage

The cage must remain locked when not in use. To unlock the cage, please go to the Sarto-Desnoyers chalet front desk and sign out the key. They have the names of all BWI coaches for the current season and may compare your name against that list.

You must lock the cage after you are done to prevent theft, vandalism, or unsafe use of the equipment. Return the key to the chalet reception desk.

Using the pitching machine
  • The cage has a Jugs Sports M1601 pitching machine installed. There is an operating manual available at the shed where the machine is set up, or you can read the instructions manual online.
  • The machine must be operated by a coach (or a similarly responsible adult).
  • There will be a bucket of orange rubber balls in the same shed. You can also use regular baseballs, but this will greatly increase their wear and tear, so it is not recommended.
  • When you are done, you must unplug the power cord and keep it fully in the shed so that the plug doesn't get wet or rusted.
  • The usual batter safety equipment is required -- helmets, protection cups, etc.